EDI

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In this article you can read more about EDI invoices, what it means, how to register as a sender and prices for the service.

What is EDI?

EDI refers to an information exchange between companies using one of several standard file formats. Billogram supports the most common formats in Sweden such as PEPPOL and Svefaktura.

As of April 1, 2019, a new Swedish law took effect, which means that invoices to new customers within eg. state, municipality and county councils need to be sent electronically, in EDI format. Within existing agreements, the supplier can continue to invoice according to the method of delivery that has previously been agreed.

How do I start sending EDI invoices via Billogram?

You apply to start sending EDI-invoices under the "Addon" tab that you'll find when logged into Billogram. You'll reach the Addons-section through clicking on your company name in the top right corner in the browser.

When an invoice is sent as EDI, Billogram handles conversion and file transfer between you and your customer. Note that it may take up to 10 working days for the first time you send an EDI invoice to a new customer, so a set is needed.

Questions and answers

EDI-invoice or E-invoice?
E-invoice is a collective term for electronic invoices. EDI-invoice is used within companies, and corresponding for private persons / consumers is often referred to as E-invoice.
Via the EDI function in Billogram it is not possible to send E-invoices to private individuals.

I'm trying to send an EDI invoice, but I can't choose it as a delivery method
Check that all the EDI information about the customer is filled in on the customer card, and that both "Type" and "Operator" are filled in. When the type of PEPPOL is selected, the operator also needs to be PEPPOL.

What is GLN number? 
GLN stands for Global Location Number and is used to identify a company. One company can have several different GLN numbers representing different invoice addresses or departments. If there is no GLN number, entering the company's organization number works just as fine.

Can I change delivery method to EDI on an already sent invoice?

Yes, if all the information required to send an EDI invoice is available (operator, type, Electronic ID, organization number), you can resend it as EDI if, for example if you chose the wrong delivery method the first time.

Price list for EDI service is the following:

• 1000 SEK startup cost
• 500 SEK monthly fee
• 2,5 SEK per sent invoice
• 70 SEK per new setup of recipient (customer, company or such)

Prices are shown including VAT.

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